Matt Clarke Phone: (602) 440-4809
William McManus Phone: (602) 440-4838
Project understanding / planning:
- Meet with litigation counsel, inside counsel, and IT to identify custodians and data sources
- Strategize to create useful, defensible data filters that help eliminate irrelevant data
- Assemble background information on the litigation or potential litigation, or inquiry
- Create a detailed project memo that incorporates pertinent documents, including copies of complaint, answer, requests for production, interrogatories, etc.
- Facilitate extensive training between litigation counsel and review team
Coordinate collection, processing, and production vendors and oversee all aspects of migration of ESI to and among each, and all aspects of production:
- Work with vendors to ensure all data processing reports are consistent with the data collection reports
- Ensure document production meets requirements of court orders and/or party agreements
Oversee total project management, applying fundamental project management principles to properly:
- Designate a team of fully trained, experienced review attorneys
- Match individual attorney subject matter expertise with each case profile
- Meet deadlines
- Comply with budgetary obligations
- Achieve utmost quality
- Offer competitive pricing with no hidden costs
COST SAVINGS ILLUSTRATED - a Hypothetical Illustration
I. Traditional Model:
Traditional document review processes anticipate a first level review by temporary attorneys for potential responsiveness, followed up by a second review (responsiveness, privilege, issue tagging/coding) by litigation firm associates.
Project Cost:
Assumptions: 300,000 key word positive documents to be reviewed by temporary attorneys at $60 per hour (no overtime); reduced to 60,000 potentially "responsive / relevant" documents subsequently reviewed for accuracy and privilege; and issue tagging by associates from the litigation law firm at $300 per hour:
300,000 documents / 75 per hour = 4000 review hours x $60 per hour = $ 240,000
QC of the 240,000 documents by litigation law firm (60 hours at $300) = $ 18,000
60,000 documents / 60 per hour = 1000 review hours x $300 per hour = $ 300,000
Total Option I Review Cost. . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 558,000
Project Duration:
First Review = 34 days (15 reviewers at 8 hours per day)
Second Review = 18 days ( 5 associates, 10 hours per day )
Total Review Time 52 days
II. The Ryley Carlock Option, How Doing It Right the First Time Saves Money:
The DCG Review Model integrates a high quality, trained review team, utilization of project management principles, work flow, sound issue tag structure, intense upfront and ongoing training, and utilization of project managers to perform systematic quality control. The more sophisticated the review team, the better the end product - meaning there will be fewer errors along the way (reducing costs), and a level of trust in the final product that eliminates the need for the litigation law firm to conduct a second review.
Project Cost:
Assumptions: A document set of 300,000 key word positive documents to be reviewed by DCG attorneys at $75 per hour (with no overtime); that the review team performs all issue tagging; project management of 500 hours ($95 per hour); and integration of a litigation firm associate (100 hours at $300 per hour). There is no need for a second review:
300,000 documents / 70 per hour = 4,286 review hours x $75 per hour= $ 321,450
Project Management Cost (350 hours x $95 per hour) = $ 33,250
Law Firm Associate Consultation (100 hours x $300 per hour) = $ 30,000
Total Option II review cost . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 384,700
Project Duration:
Total Review Time = 29 days (15 reviewers at 10 hours per day)
III. Review Cost and Time Savings
Using the RC&A team in the example above will result in a savings of $173,300 (31% less).
Using the RC&A team, the project will be completed 23 days faster (57% faster).
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Post-Litigation Response