In Victor Stanley Inc. v. Creative Pipe, Inc., MJG-06-2662 (D. Md. May 29, 2008), the court ruled that defendants had waived the attorney-client privilege to 165 electronically stored documents inadvertently produced by defendants. Defendants took a two tiered approach to reviewing potentially privileged documents. First, defendants used seventy (70) keyword-search terms to conduct a privilege review of electronically stored information. However, a great majority of the documents (33 of 38 gigabytes) were not in a text-searchable format and, according to defendants, were not searchable by keyword. Second, defendants conducted a limited manual search on the remaining electronic files.
The court, after balancing certain factors to determine whether defendants' inadvertent production waived the privilege, held that the defendants did not take adequate precautions to protect the information from disclosure. The court held that the defendants have failed to demonstrate that the keyword search they performed on the text-searchable ESI was reasonable. Defendants neither identified the keywords selected nor the qualifications of the person who selected them to design a proper search; they failed to demonstrate that they conducted quality-assurance testing; and when their production was challenged by the plaintiff, they failed to carry their burden of explaining what they had done and why it was sufficient.
Nor did the court entertain defendants' complaint about the volume of ESI, "defendants were aware of the danger of inadvertent production of privileged/protected information and initially sought the protections of a non-waiver agreement . . . had they not voluntary abandoned their request for a court-approved non-waiver agreement, they would have been protected from waiver." Defendants had sought a clawback agreement to protect the attorney-client privilege in the event of an inadvertent production, but later abandoned their efforts after the court gave them more time to review the documents.
